Walsall Community Active Projects CIC
Company number 17051741
Policy Pack Summary
Version 1.0 • Adopted 14 February 2026 • Next review February 2027
This summary lists the policies and procedures adopted by Walsall Community Active Projects CIC. Each policy is held as a separate document and is reviewed annually by the Board of Directors. The full policy bundle is available to funders, partners and regulators on request – They are also available on our website.
| # | Policy | What it covers |
|---|---|---|
| 01 | Safeguarding | Protecting children, young people and adults at risk. Roles, recognising concerns, reporting and statutory contacts. |
| 02 | Health and Safety | Keeping people safe at our sessions, sites and events. Accidents, RIDDOR, first aid and fire safety. |
| 03 | Equality, Diversity and Inclusion | Treating everyone fairly. Protected characteristics, inclusive services and tackling discrimination. |
| 04 | Data Protection and GDPR | How we collect, store, use and share personal data lawfully and securely. |
| 05 | Confidentiality | Handling sensitive information about participants, staff and partners with care. |
| 06 | Code of Conduct | Standards of behaviour expected from staff, volunteers, trustees and participants. |
| 07 | Volunteer | How we recruit, support and work with volunteers, including expectations and expenses. |
| 08 | Complaints and Compliments | Three-stage procedure for handling complaints and welcoming positive feedback. |
| 09 | Lone Working | Keeping staff and volunteers safe when working alone, on outreach or doing one-to-ones. |
| 10 | Risk Assessment | How we identify, score and manage risks across all our activities. |
| 11 | Anti-Bullying and Harassment | Preventing and responding to bullying, harassment and hate-based behaviour. |
| 12 | Prevent | Our approach to safeguarding people from radicalisation, in line with the Prevent strategy. |
| 13 | Whistleblowing | How concerns about serious wrongdoing can be raised safely and confidentially. |
| 14 | Conflict of Interest | Identifying, declaring and managing personal interests that could affect decisions. |
| 15 | Safer Recruitment and DBS | Robust recruitment for staff, volunteers and trustees, including DBS checks. |
| 16 | Financial Controls | Day-to-day handling of money, banking, expenses, authorisation limits and reporting. |
| 17 | Misuse of Funds and Fraud Protection | Zero-tolerance of fraud, theft and bribery. Prevention and response. |
| 18 | Reserves | Our target reserves range and how we manage financial sustainability. |
| 19 | Subsidy Control | Compliance with the Subsidy Control Act 2022, including MFA and SPEI thresholds. |
| 20 | IT and Cyber Security | Passwords, devices, email, cloud storage, phishing and incident response. |
| 21 | Social Media | Use of official accounts, online safeguarding and personal social media expectations. |
| 22 | Photography, Filming and Consent | Consent, storage, sharing and withdrawal of images of participants. |
| 23 | Environmental Protection | Practical steps to reduce our environmental impact across all activities. |
| 24 | Grievance Procedure | How staff and volunteers raise concerns about their own treatment at work. |
| 25 | Central Register | Workbook tracking DBS, references, training, supervision, qualifications and policies. |
| 26 | Safe Practice | Session-by-session standards for sports and physical activity delivery. |
| 27 | Privacy Notice | Public-facing, plain-English version of the Data Protection Policy for our website. |
| 28 | Policy Pack Summary | This document. A one-page reference to the full policy bundle with one-line summaries. |
Approach to Policy and Governance
Our policies are designed to be practical, plain English, and proportionate to the size of our organisation. They reflect current UK law and statutory guidance as at the date of adoption.
Every policy includes:
- A clear statement of intent
- Roles and responsibilities
- Practical procedures, not just principles
- A version control table and review date
- Sign-off by the Board on behalf of the organisation
Policies are cross-referenced where relevant. For example, the Safeguarding Policy refers to the Code of Conduct, Safer Recruitment Policy and Whistleblowing Policy, so that everyone reading one document is pointed to related procedures.
Review Cycle
All policies are scheduled for review at least annually. The Central Register tracks adoption dates, review dates and version numbers for the whole pack.
In addition to the scheduled review, any policy will be reviewed sooner if:
- There are significant changes in legislation or statutory guidance
- There is a major change in the way we work
- A serious incident or safeguarding case suggests improvement is needed
- A funder, partner or regulator raises concerns
Adoption and Sign-Off
All 28 documents in the pack were adopted on 14 February 2026 by the Board of Directors. Each policy is signed by the Founder on behalf of the Board. Updated versions are signed at the next Board meeting after revision.
Access and Availability
Master copies of all policies are held by the Founder. Copies are provided to:
- All staff and volunteers at induction
- Trustees on appointment
- Funders and partners on request
- Members of the public, for our public-facing policies, via our website
Public-Facing Policies
The following policies are made publicly available:
- Privacy Notice (a public version of the Data Protection Policy)
- Safeguarding Policy
- Complaints and Compliments Procedure
- Equality, Diversity and Inclusion Policy
Other policies are made available to funders, partners and regulators on request.
Contact
For queries about our policies, please contact:
Martin O'Connor, Founder and Director
Walsall Community Active Projects CIC
martin@walsallcap.org
Signed on behalf of the Board
Name: Martin O'Connor
Role: Founder and Director
Date: 14 February 2026